Should You Switch from Spreadsheets?
Take our 2-minute quiz to find out if your workshop has outgrown spreadsheets.
8 Quick Questions
Answer honestly about how your workshop operates today. We'll give you a personalised assessment with specific insights.
- Takes under 2 minutes
- No email required
- Personalised insights
Ready to Ditch the Spreadsheets?
Join bespoke manufacturers across the UK who've replaced spreadsheets, WhatsApp groups, and paper job sheets with one system built for the workshop floor.
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What This Assessment Measures
This quiz evaluates eight key areas of your workshop operations: team size, order volume, order tracking methods, customer communication, quoting speed, stock visibility, delivery planning, and how often orders slip through the cracks. Each answer contributes to a friction score that reflects how much your current tools are holding you back.
The Eight Areas We Evaluate
Spreadsheets are a natural starting point for most workshops. They are flexible, familiar, and cost nothing. But they have limits. As your order volume grows, spreadsheets cannot send automatic status updates to customers, trigger low-stock alerts, or give your team a shared real-time view of production progress. These gaps show up as phone calls, rework, missed deadlines, and lost revenue.
Understanding Your Score
A low friction score (0–8) means your spreadsheets are still working. You have a manageable order volume and your team stays aligned without much effort. A medium score (9–16) means you are at a tipping point. Certain processes are starting to strain, and the cost of manual tracking is climbing. A high score (17–24) means spreadsheets are actively costing you money through lost productivity, missed orders, and unhappy customers.
Estimating the Cost of Manual Processes
The assessment also estimates the annual cost of manual processes based on your team size and order volume. This is not an exact figure, but a ballpark to help you weigh the cost of doing nothing against the cost of switching to dedicated workshop management software.
Related Resources
Frequently Asked Questions
When should a workshop switch from spreadsheets?
The clearest sign is when you start losing orders or missing deadlines because information is scattered. If your team regularly phones each other to check order status, if customers chase you for updates, or if you spend more than an hour a day on admin, you have likely outgrown spreadsheets.
Is this assessment really free?
Yes. There is no email gate, no sign-up, and no hidden catch. We built this tool to help workshop owners understand where they stand. If your score suggests you need dedicated software, we would love you to consider CutFlow, but there is no obligation.
How accurate is the cost estimate?
The annual cost estimate is a rough projection based on your team size and order volume. It uses industry benchmarks for the cost of manual admin, rework, and delayed deliveries. Your actual figure may be higher or lower depending on your hourly rates, material values, and how much time is currently spent on non-productive tasks.